A new mobile shelving unit will cut down the floor space needed for the District of Kent’s record keeping by half.
Council approved the purchase of the unit on Monday night, at a cost of $23,585 plus tax, an addition that will help staff access documents more efficiently once installed. Currently, some rooms are overrun with boxes of documents. Claire Lee, director of corporate services, said municipalities are legally required to keep documents on hand for various amounts of time. Some things need to be kept forever, while items like financial documents have to be kept for seven years.
The district office has not been an adequate space for keeping those files safe, and some have been stored offsite in the past. A few years ago, the District began refitting the neighbouring, empty firehall into office space, connecting the two buildings with a breezeway.
Councillor Darcy Striker noted that while he was at first shocked by the price, he called around on his own and found the quote from TAB Canada was considered a good price.
Staff noted that the documents will be safer, and less prone to moisture and flooding.